01 - Governance

Consultation plan – Conflict of interest - KBCN0165

In order to be considered as “independent facilitation” the person or company leading and facilitating the consultation should not be part of the developer's design team. However it is accepted that the company or individual leading the consultation may have had involvement in developing the consultation plan, provided that they are from a company independent of the developer and do not have another role on the project team. Therefore they should not be a person or persons directly involved in the detailed design of the development, such as the architect. This is accepted, as knowledge of the consultation plan will likely improve the efficiency and effectiveness of the consultation process and its facilitation.

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Consultation plan made up of multiple documents - KBCN0369

The consultation plan can be made up of multiple documents, provided that together these cover the requirements in the criteria and compliance notes and provided that they are the most up to date pieces of documentation. Clear links should be made between the documents that make up the consultation plan to promote a joined up approach to the consultation process. Consultation is often a detailed and iterative process and there may not be sufficient knowledge to fully set out the consultation content within the first consultation plan developed for a site.

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Good practice consultation methods – Clarification of CN1 - KBCN1563

To meet the Mandatory Requirement detailed in Criteria 1-3, and to achieve 1 credit (Criteria 4 and 5), only the first two points of CN1 must be met: Good practice consultation should include that the local community and stakeholders have been:

• informed about the proposal (e.g. public notices and adverts)
• consulted with for their opinion on the development brief

To achieve 2 credits (Criteria 6 and 7), the following four points of CN1 must also be met: Good practice consultation should include that the local community and stakeholders have been:

• involved in developing a range of options in a timely manner
• asked to select their preferred option from a range of proposals
• involved in the preparation of their preferred proposal (e.g. through workshops or participative processes)
• involved in the production of guidelines for the development of this proposal

 

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Independent consultation and engagement - KBCN0366

Where the person/company responsible for writing the consultation plan is also responsible for the independent facilitation of the consultation and engagement process, they must:

• be from a company independent of the development
• not have another role on the project team

This means they must not be directly involved in the detailed design of the development such as the architect. Principle Being independent from the development and not having another role within the project team means that they can be considered as being independent. Having someone who is knowledgeable about the consultation will also likely improve the efficiency and effectiveness of the consultation process and its facilitation.

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