00 General

BREEAM Online Password Security - KBCN0742

As a UKAS accredited and ISO 9001 certified scheme, BREEAM strives to maintain the security of our assessors when they access BREEAM information via BREEAM online systems. We would like to remind assessors of their responsibility to keep their BREEAM login details secure. The BREEAM login provides access to a variety of different websites and systems and should only be used by the licensed assessor to which the login has been issued. BREEAM Projects and BREEAM In-Use online systems are used as portals for accessing BREEAM information and tools, registering and submitting BREEAM assessments, and obtaining Green Guide ratings. To maintain security you must not disclose your login details to other individuals, even within the same organisation. We also advise you to change your passwords regularly. If you are aware that others know your login details, please change them immediately to ensure that your access to these accounts remains secure.

BREEAM Projects vs Extranet - KBCN0814

If you are a licence holder in BREEAM you will have access to both the BREEAM Extranet and BREEAM Projects. BREEAM Projects contains all the same documents as the extranet and it follows the same structure as the extranet within the 'Documents and Tools' tab in 'My Projects'. BREEAM Projects is now used as the main website where we publish new documents and we are phasing out the use of the extranet. We are making further improvements to BREEAM Projects and recommend that assessors use Projects as the main site to register and manage assessments and access tools and documentation (otherwise they may not benefit from the enhancements to the site as they are developed).

Changing the project scope (Fully fitted/Shell Only/Shell & Core) between Design Stage certification and Post Construction Review - KBCN0990

The Post Construction Review (PCR) must reflect the Design Stage (DS) in all aspects. If anything changes in terms of the scheme, version, building type, functions, scope, size between DS certification and PCR, then the project cannot have a PCR and would need to be registered as a new Post Construction Assessment (PCA). Therefore if a Shell only/Shell and core project has been certified at the DS, this cannot be changed to Fully fitted at PCR and should go through a PCA. However, only in this specific situation, where it changes from Fully Fitted to Shell and vice versa, the DS registration can be used to submit a PCA. Submitting a PCA against the DS registration will supercede the DS certification and the certificate will be re-issued as a PCA. This will incur the PCA certification fee. Any other changes between DS certification and PCR will need to be registered as a new assessment and can be submitted as a PCA. Queries regarding registrations and PCRs can be directed to the BREEAM Registration team.

Conflict of Interest statements for BREEAM USA In-Use assessments - KBCN1421

If the Assessor is a member of the company who are producing evidence to demonstrate compliance, there must be clear separation of the roles and the BREEAM Assessor must not be personally responsible for producing such evidence. If the Assessor believes there is or may be a potential for a conflict of interest, the Assessor should inform BRE America of any potential conflict as soon as the potential conflict becomes apparent. This should be considered before the assessment begins. The Assessor should send the statement to [email protected]. Assessors should confirm the roles undertaken by the Assessor/Assessor Organization and how any potential conflicts of interest have been managed. A statement confirming that there was no conflict of interest is not sufficient. In such circumstances, the assessment and evidence submitted may be subject to closer scrutiny. Where BRE Global has unresolved concerns relating to the potential conflicts of interest, the assessment will not be permitted to proceed. BREEAM is a third-party certification program. Therefore, it is important to avoid any conflicts of interest between those producing evidence and those awarding credits to ensure the robustness of the certification process.

2021 01 05 Updates to title, links and text

GN10 Assessing mixed use developments and multiple buildings (or units) of similar function - KBCN0623

Summary The purpose of this Guidance Note is to assist BREEAM assessors with scheme classifications and the application of BREEAM for mixed use developments and developments with multiple buildings or units on the same site. Note: This guidance note has been revised to v1.0 April 2018 View full Guidance Note (licensed assessors only) View all Guidance Notes (licensed assessors only)

17/04/18 Wording clarified
04/06/18 Note added regarding revision and hyperlink updated

Invoicing for BIU Certification fees - KBCN1416

Assessors or Assessor Organizations can request an invoice to purchase certification credits rather than purchase directly through the BREEAM In-Use online tool from the Finance team. ([email protected]). The Certification fees published in the BREEAM USA In-Use Fee Sheet (FS130) are chargeable to the Assessor. As our contract is with the licensed Assessor Organization, we will not invoice any third parties for any Certification fees. All invoices for Certification Fees will be issued to the Assessor Organization. Once payment is received, the BREEAM USA team will add the credits to the Assessor’s account. It will be assumed the purchased credits are to be added to the requestor’s Assessor account unless otherwise stated. Any questions about certification fees should be directed to the BREEAM In-Use Team ([email protected])

2021 01 05 Links and text updated

Invoicing to the assessor’s client or a third party - KBCN0713

Please be advised that our contract is with the Licensed Assessor organisation and as such we will not invoice any third parties for any fees that are listed in the fee sheet (FS036). As stated in the fee sheet and terms and conditions, all invoices for BREEAM Fees will be issued to the assessor organisation for payment, and it is the assessor organisation that is responsible for the debt if payment is not received.

New Fees – main changes and key points – FS036 Rev27 From 1 July 2017 - KBCN0879

Note: FS036 rev 28 is effective from 1st December 2019 - See KBCN1366

Schemes affected Main changes

The layout and format of the fee sheet has been redesigned to list all the fees by scheme rather than service.
We have introduced a licence fee for BREEAM International New Construction (NC) and BREEAM International Refurbishment and Fit-Out (RFO) assessors (please see fee sheet and briefing note for details).
We have aligned the Home Quality Mark (HQM) and BREEAM Domestic Refurbishment (BDR) certification fees and introduced a diminishing ‘fee per dwelling’ for higher volume assessments.
Changes have been made to the registration fee for BREEAM UK NC (Non-Domestic) and BREEAM UK RFO.
The BREEAM International NC Registration fee has been amended to remove the scaled registration fee determined by building size.
Changes have been made to the BREEAM International NC certification fees.
Changes have been made to the BREEAM UK NC certification fees – removing the standard, non-standard and bespoke categories, and introducing a fee scale based on development size to align with other BREEAM schemes.

Key points

All new fees apply from 1 July 2017 – licence, registration and certification.
Registrations completed from 1 July 2017 will be charged the new registration and certification fee - this includes previous version registrations and registration transfer from one organisation to another.
New certification fees are therefore not applicable to existing registered assessments or assessments registered up to 30 June 2017 (see the exception in the briefing note and see Operational Guidance SD5070).
Certification fees will be charged under the new fee structure for assessments registered from 1 July 2017 (including previous versions and registration transfers between assessor organisations).
International NC and RFO licence fees will be charged at the next licence renewal of the company licence agreement from 1 July 2017 or for new applications received from 1 July 2017.

New Fees – FS036 Rev28 – effective from 1st December 2019 - KBCN1366

Follow this link to access FS036 Rev 28 A summary of changes, providing additional information is also available here.

Payments and Invoices - KBCN0815

Invoices are sent out electronically for BREEAM fees (registration, certification and licence fees). When you receive an invoice, payment can be made by debit/credit card over the telephone and by bank transfer - payment methods are detailed on the invoice. If you use the credit card online facility (e.g. for registration) then you will not receive an invoice but will receive a receipt of payment.

Using BREEAM badges of recognition - KBCN1348

For details on how licensed assessors can access the badges and specific rules for use please see KBCN1347 The badge is used as a symbol that demonstrates formal association (i.e. by Agreement with BRE Global) with the BREEAM schemes. The nature of the association is defined by the ‘recognition text’ that appears in the bottom part of the symbol and any descriptive text that appears below the symbol. This is not a Certification Mark. For the ‘Licensed Assessor Company Badge’, the Company Licence reference should be used. For the ‘Listed Assessor Badge’ the individual assessor reference should be used. If you require confirmation of your Company Licence number or Assessor number, please submit a request to the BREEAM Licensing team by email to [email protected] We like to encourage the widest possible use of the recognition badge on company stationery, websites, marketing and publicity materials – but it must always be shown in full with the descriptor, and must not be used to imply recognition for any product or service not recognized by BREEAM.

Using BREEAM certification mark - KBCN1350

For details on how licensed assessors can access the certification mark and specific rules for use please see KBCN1347 The BREEAM certification mark can only be used in relation to a certified assessment and is issued by BRE Global only. The mark must be displayed with text to describe the scheme and a unique identification number written below the mark. BRE Global will provide the unique text which can then be added to the certification mark. The following text must be included at least once on all materials (including websites) which include one or more of the BREEAM logos, marks or symbols. The text should appear as footnote text that is legible to the naked eye on either the front or back page of documents and on all website pages where the logo appears. “BREEAM is a registered trademark of BRE (the Building Research Establishment Ltd. Community Trade Mark E5778551). The BREEAM marks, logos and symbols are the Copyright of BRE and are reproduced by permission”

Using BREEAM logos - KBCN1349

For details on how licensed assessors can access the logo and specific rules for use please see KBCN1347 The BREEAM logo may be used on your marketing and publicity materials, but only in connection with BREEAM related products and services. This logo is not to be used on your general business stationery (letterheads - paper or electronic including e-mails or business cards) to demonstrate your association with BREEAM, your BREEAM badge of recognition should be used for this purpose. The following text must be included at least once on all materials (including websites) which include one or more of the BREEAM logos, marks or symbols. The text should appear as footnote text that is legible to the naked eye on either the front or back page of documents and on all website pages where the logo appears. “BREEAM is a registered trademark of BRE (the Building Research Establishment Ltd. Community Trade Mark E5778551). The BREEAM marks, logos and symbols are the Copyright of BRE and are reproduced by permission”

4 Operational / Licensing and Registrations /