New Construction / UK / 2018 / 01 Management /

Man 03 - Responsible construction practices

Information correct as of 26thOctober 2021. Please see kb.breeam.com for the latest compliance information.

00 Blank note - KBCN0997

Please note: If there are no other compliance notes below this one it simply means that none exist yet for this issue.

BREEAM Accredited Professionals & Site Sustainability Managers - KBCN1159

All current BREEAM Accredited Professionals will automatically be qualified as BREEAM Advisory Professionals and will be able to carry out their work under the title of ‘BREEAM Advisory Professional Design and Site’ under the new scheme. Existing SSMs, likewise, will automatically be qualified as BREEAM Advisory Professionals and will be able to continue to carry out their work under the title of ‘BREEAM AP Site’. All BREEAM Advisory Professional (design and/or site) will additionally be required to maintain CPD to continue to work in these respective areas. Newly qualified BREEAM Advisory Professionals, who qualify following the implementation of this new qualification, will have their area of expertise recognised by being ‘BREEAM Advisory Professional – Design’ / ‘BREEAM AP – Site’.

BREEAM Advisory Professional (AP) – Retrospectively applying AP status - KBCN1080

The AP status cannot be applied retrospectively. The purpose of using an AP on a project is that they can advise and steer the development from the outset to maximise its BREEAM and sustainability performance for the least cost/risk. If early AP appointment and involvement does not occur then the aims and criteria of this BREEAM issue are not being met.

BREEAM AP – Change of BREEAM APs/Sustainability champions during project - KBCN0295

Whilst it would generally be preferable to retain the same individual in the role of BREEAM AP/Sustainability champion throughout the design and construction of a particular project for the purposes of continuity, we appreciate that this may not always be feasible. It is therefore entirely appropriate that the three credits available for using BREEAM APs/Sustainability champions can still be awarded where the individual performing the role changes (provided the ongoing involvement of an AP/SC is maintained in accordance with the criteria).  

BREEAM AP and BREEAM assessor – conflict of interest - KBCN0196

An individual can be appointed as a BREEAM/HQM Assessor and BREEAM AP/Sustainability Champion for the same project (assuming that the individual is qualified in both of these roles).  If this route is chosen, it must be made clear when submitting the assessment that both roles are being carried out by the same person and confirmed how potential conflicts of interest are identified and managed. This will mean, when appropriate, that the assessment can be escalated to a more detailed level of quality assurance checking.

Certificate validity – EMS - KBCN1401

The requirement for the principal contractor to operate an EMS relates to the duration of operations on site. Certification against ISO 14001/EMAS must be valid at the Design Stage and Post Construction Stage submissions and cannot be expired, pending or applied retrospectively.
07/05/2021: Clarification on Design and Post Construction Stage added

Changes to CCS scoring system – January 2019 - KBCN1271

In January 2019, the Considerate Constructors' Scheme (CCS) modified its scoring system, so that innovations are more easily recognised and rewarded. This change does not impact on the established score thresholds, for awarding credits in relevant BREEAM Schemes. For further information on CCS, please follow this link
08/10/21 CCS guidance on changes no longer available. Substituted for a link to main CCS website.

Considerate Constructors Scheme – Phased developments - KBCN0328

The Considerate Constructors Scheme does make provision for phased developments within the registration process, allowing each phase to be registered separately. They make this provision to allow for very large developments that may go on over several years. It should therefore be possible for the developer to register the site in phases, so that CCS certificates can be submitted for BREEAM assessed buildings, without having to wait for the completion of the final phase.

Dedicated off-site manufacturing and fabrication - KBCN0795

Energy use, water consumption and materials' transport data from 'dedicated off-site manufacturing or fabrication' should only be accounted for if the manufacturing process has been specifically developed for the project under assessment, excluding data from manufacturing 'off the shelf' products. The construction impact monitoring should only consider the data that has been specifically generated by the activities of the project under assessment.

Definition – NHS Buildings - KBCN1085

'NHS buildings' refers to projects which are primarily funded in the long term by the National Health Service. 'Prerequisite - For Healthcare NHS building only" applies to any facilities which are owned and managed privately but which source the majority of their income from the NHS.

Definition – Project value - KBCN0552

The term ‘project value’ represents the total project cost, which includes all costs such as construction, design, land acquisition, etc.

Design team meetings via conference call - KBCN0201

Design team meetings can be conducted via conference calls.

It can be difficult for design team members to be in the same place at the same time. Conference calls are a more sustainable way to conduct meetings. 


Environmental management – Timing of obtaining ISO 14001/EMAS certification - KBCN0229

The contractor must be in possession of the ISO 14001/EMAS certification prior to starting works on the development under assessment. This is to ensure that the aim of the issue, to ‘encourage construction sites managed in an environmentally sound manner’, can be achieved. To uphold the robustness of BREEAM, the date of certification to ISO 14001/EMAS must be prior to initial works starting on the site.  

Fleet operator definition - KBCN1473

The definition of the fleet operator states that “transportation to the project is likely to be by several fleet operators many of which will not be under the control of the constructor. The criteria relate to all fleet operators, nonetheless.” Following feedback on the difficulties of applying the requirements to fleet operators who do not directly work with the contractor, these requirements will only apply to those who are under the control of the principal contractor. This will be amended in the next reissue of the technical manual.  

GN33 has been updated - KBCN1282

GN33 BREEAM and HQM Responsible Construction Management v1.0 (to be used in conjunction with BREEAM New Construction 2018 and HQM ONE) has been updated to v1.1. The main changes are clarifications to Table 2 as follows: -the final CCS monitor’s report must be used to determine the score achieved in CCS -where a score of ≥35 is achieved, a score of at least 7 in each of the five CCS sections must be achieved. GN33 v1.1 can be downloaded from BREEAM Projects » BREEAM Assessor Guidance

GN33- Evidence requirement clarification - KBCN1157

In Guidance Note 33, BREEAM recognised responsible construction schemes are mapped against the 'Responsible construction management' criteria within the manual, in order to determine the degree of comparability. Table 2 in GN33 provides a mapping of the recognised schemes, the relevant scores and the BREEAM items ‘a-s’ which are achieved. Where items in the table have been 'ticked', the only evidence that is required is confirmation of the formal certification under the relevant scheme, in addition to the evaluation report. No further information is required to achieve these items. Where an item in the table has been 'crossed', this means that either, the responsible construction scheme does not demonstrate compliance with that BREEAM item, or that the score achieved is not high enough to confirm compliance with the item. Where a cross exists against an item, additional evidence will be required to demonstrate compliance with those items, (where credits are sought). View full Guidance Note (licenced assessors only)

Legally harvested and traded timber – Examples - KBCN0956

The following examples are considered compliant for BREEAM purposes. Legally harvested:
  1. Evidence of compliance with the CPET (see here, timber bought inside the UK only)
  2. FSC, PEFC or SFI certification
  3. Evidence of compliance with the EUTR (timber bought inside the EU only)
  4. Risk assessment/due diligence documentation demonstrating a low risk of non-compliance with the ‘legally harvested’ requirements given in the manual.
Legally traded:
  1. Evidence of compliance with the CPET (see here, timber bought inside the UK only)
  2. FSC, PEFC or SFI certification
  3. Risk assessment/due diligence documentation demonstrating a low risk of non-compliance with the ‘legally traded’ requirements given in the manual.

Legally harvested and traded/Legal and sustainable timber – Reclaimed/recycled timber - KBCN0654

Timber should, wherever possible, be sourced in accordance with the UK Government’s Timber Procurement Policy. However, if for reclaimed timber the original procurement details are unobtainable, robust evidence to demonstrate it has been reclaimed can be acceptable. The government UK Government Timber Procurement Policy Timber Procurement Advice Note (6th edition) states: As an alternative to demanding timber and wood-derived products from a Legal and Sustainable source, Contracting Authorities can demand ‘recycled timber’. Documentary evidence and independent verification will also apply to recycled timber and recycled wood-derived products but will focus on the use to which the timber was previously put rather than the forest source. And defines ‘recycled timber’ as: “…recovered wood that prior to being supplied to the Contracting Authority had an end use as a standalone object or as part of a structure and which has completed its lifecycle and would otherwise be disposed of as waste. The term ‘recycled’ is used to cover the following categories: pre-consumer recycled wood and wood fibre or industrial by products but excluding sawmill co-products (sawmill co-products are deemed to fall within the category of virgin timber), post-consumer recycled wood and wood fibre, and drift wood. It also covers reclaimed timber which was abandoned or confiscated at least ten years previously.” As per the above policy, BREEAM requires “Documentary evidence and independent verification” that all reclaimed/recycled timber products meet the definition of ‘recycled timber’ given above.
01/06/2020: Amended to clarify and extended applicability to Mat 03

Pollution Prevention Guidance documents - KBCN1051

On 17 December 2015, the Pollution Prevention Guidance documents (PPGs) published by the Environment Agency were withdrawn. These can be found in the National Archives or on the Scottish Environment Protection Agency website where they are still current documents. Many BREEAM schemes and the Home Quality Mark refer to these PPG documents as they are still considered to be best practice even though they have been withdrawn. Projects should continue to use the PPGs referenced in the relevant manuals. BREEAM will continue to review this situation and provide an update as and when appropriate.
26 09 2018 Made applicable to Man 03 and Pol 03 in UK NC2018 and Man 03 in UK NC 2011, UK NC2014 and UKRFO 2014

Responsible construction management – corporate registration - KBCN1084

Where credits are awarded for the assessment of the site against a compliant scheme, corporate registration, which assesses the contractor's overall operations and performance across multiple sites, is not in itself recognised. To award considerate construction credits, BREEAM requires the assessment of the specific assessed development, in line with the criteria

Responsible construction practices – Demolition or strip-out within the scope of works - KBCN1257

Demolition or strip-out occurring under the same ownership should be included in the scope of the Man 03 issue because the site should be managed responsibly at all stages. The risks posed during demolition and strip-out are as important as during construction. This is covered in the wording of criterion 3/4, the paragraph Scope of the responsible construction management issue in the methodology section, and the "construction process" refers to "enabling works" which would include demolition and strip-out. The exception to this is the BREEAM AP (site) credit, as it is highly unlikely the BREEAM AP will be involved at this early stage. It is acceptable, however, that in some cases it may not be appropriate to apply the requirements to the demolition or strip-out phase. This may include instances where the demolition has been carried out as part of a significantly earlier site clearance occurring prior to RIBA stage 0 and no less than 12 months ahead of the requirement being set to carry out a BREEAM assessment, to demonstrably show that it was unrelated to the current re-development. Alternatively, exceptions may be considered where the demolition was expedited for health and safety reasons. Where the assessor believes this to be the case, full justification should be provided, along with robust evidence. In cases of smaller contractors/projects, it would be acceptable if evidence was provided to demonstrate the intent of the criteria has been met for this stage of works as far as possible (proportionate to the scale and risks associated with the demolition or strip-out). This would apply for the Monitoring of construction site impacts and the Environmental management credits. If the assessor believes that the aim of the assessment issue is fully met under these circumstances, they should send in a technical query, including all relevant details, for consideration before submitting for QA.

Responsible construction practices – Multiple contractors on the same project - KBCN0352

It is the site that must comply with BREEAM issues rather than any individual contractor. Several different contractors may have obligations to meet compliance criteria. One of the contractors and/or site managers may have responsibility for ensuring compliance during site operations. It is ultimately the client/project team's responsibility to determine and demonstrate compliance.

Transport of construction materials – Data and methodology - KBCN0413

To ensure comparability across assessments, the information completed in the scoring and reporting tool should be restricted to the minimum data specified in the technical manual. For the purposes of this BREEAM Issue, the distances reported should be calculated from the point from which the products or materials were sourced, whether this be directly from a manufacturer or from a builders' merchant/distributor: Where products cannot be sourced locally, for example on small islands, the transport required to import the materials or products can be discounted, and only the local onward transport to the site recorded. The aim of this requirement is to encourage developers to consider the impacts of transporting products and materials to site. As such, the criteria seek to address only those impacts, which can be influenced by the developer.
27.07.2018 Wording amended to add clarity.

Utility consumption – units for project value - KBCN1469

When calculating the total kgCO₂/project value and entering this in the tool, the project value should be reported in pounds sterling i.e. kgCO₂/£1
Information correct as of 26thOctober 2021. Please see kb.breeam.com for the latest compliance information.