Licensing and Registrations

Assessment of multi-phase projects - KBCN0432

Where a project will be designed and built in two or more phases, the following rule should be applied: If there is enough information on multiple phases to enable the design stage assessment to be carried out at the same time, it is possible to assess these phases at the design stage in one assessment. At this point you have a choice - either wait for those phases to be constructed before doing one post-construction assessment for the whole project, or do a post-construction stage assessment for each phase. Please note that if you do separate post-construction stage assessments (PCRs), this will require your original registration to be split into the number of phases. A new registration fee applies for any additional registrations, and an additional certification fee will also apply for any additional post-construction stage certificates.

18/10/2016: edited to remove the condition for overlapping phases

Assessors listed on Green Book Live - KBCN00084

Assessors will only be listed on GBL as a licensed assessor once they have successfully completed scheme training and become licensed as an assessor.

BREEAM Logos, Marks and Badges - KBCN1347

BREEAM licensed assessors can access BREEAM logos, marks and badges from their BREEAM Projects account. All logos, marks and badges have specific rules for use. Before using any of the BREEAM symbols, assessors should refer to the ‘BREEAM Logo and Marks Guidance and Rules for Use’ document PN235 – which can be found in the licensing documentation. The BREEAM logos and marks are available from BREEAM Projects in Logos Marks and Badges folder. To obtain approval for any print media use of the marks and logos and to confirm the recognition text that is to be included on the Badge of Recognition, please email [email protected]

If you require confirmation of your Company Licence Number or Assessor Number please submit a request to the BREEAM Licensing team by email to [email protected]

Company name changes - KBCN0947

To change the company name on the BREEAM licence agreement we require a licence application to be completed. For company name or address changes it is only necessary to complete sections 2, 5 and 6 with the necessary details and signatures. If the company registration number will be remaining the same you will only be required to complete a BREEAM Licence application form with the legal name change. The licence renewal date will remain the same. If the company registration number has changed then a new licence agreement will need to be signed as it is a new company. This means it will be necessary to terminate the current licence agreement and all assessors will need to re-apply for a licence with the new company details. Please be aware there will be additional licence, registration and certification costs associated with this. It is the responsibility of the licensed company to ensure that BRE Global is informed of any changes to the licence agreement and licensed assessors. Please contact the BREEAM Licensing team for further information.

Healthcare: BREEAM Assessor Training for Healthcare Buildings - KBCN0470

There are no requirements for training or becoming a licensed BREEAM assessor specific to healthcare buildings. Please review the relevant courses available from the BRE Academy relating to BREEAM New Construction and BREEAM Refurbishment and fit-out.

17/04/18 Guidance clarified

Healthcare: Privately owned healthcare developments - KBCN0481

Where the project goes through outline business case approval, the development will be expected to also comply with the requirement for BREEAM (where the ‘thresholds’ outlined in KBCN0472 are met). This is in line with the fact that all UK health authorities support the Governments’ commitment to the sustainable development agenda and recognises the importance of delivering on this agenda through the design and build process. In Scotland, project specific requirements in relation to the BREEAM assessment will be dealt with by Health Facilities Scotland as part of the NHS Scotland Design Assessment Process.

My account page on BREEAM Projects – viewing assessor licences - KBCN0952

You can manage your BREEAM licence agreement by referring to the 'My Account' tab on BREEAM projects. This will provide information on the active licences you hold. If you are the assigned main contact for the BREEAM Licence agreement then you will be able to see the licences held by all assessors at the company. Please be aware that at present the 'My Account' page does not include details of the BREEAM In-Use licences.

New schemes licence fees - KBCN0153

Existing licensed assessors who wish to conduct assessments under a new scheme have to undergo the relevant training, take the exam(s) and pay the annual licence fee for the new scheme as detailed in the fee sheet.

Outstanding Invoices – Account suspensions - KBCN0998

If an invoice remains outstanding for 75 days or more, Once an invoice reaches 75 days your account is suspended and we are unable to complete any technical queries, bespoke applications, licences, registrations or QA’s until the invoices have been settled fully. We run our debt list weekly on a Monday, therefore if you are on the list on the Monday and pay that same day you will not be removed until the following weekly list is run.

Registration transfer of a current version - KBCN0949

Transferring assessments takes place to ensure a previous version is maintained when the assessment company changes. If your project is a current version, there is no requirement to use the transfer option. Instead you should submit the details of the registration as a new current version using the online registration form.

Simple Buildings – Assessor licensing - KBCN0469

There is no separate Simple Buildings (SB) licence, because assessment of simple buildings is under the relevant scheme (UK 2011, 2014 New Construction Non-Domestic and 2014 UK Refurbishment and Fit-Out). Assessment of SB is building type specific, so for instance to assess a new construction Offices development to SB, the assessor must hold a Commercial license. Equally, if it was an Education building, the assessor must hold a Public license.

Simple Buildings – No size or cost limits - KBCN0451

Variations in project specification make setting limits on the size or the cost of simple buildings problematic. Therefore, no limits have been set.

Transfers from one assessor to another within a company - KBCN0950

Assessments are assigned to the assessor who registered it and will only be visible in that assessor's projects page. If the assessor leaves the company or is no longer licensed in that scheme then the assessment will need to be assigned to another assessor at the same company. For assessments completed through Excel spreadsheets, when the report is submitted at QA by the new assessor the assessment is then registered in their name. For assessments that are completed through the BREEAM Projects online tools please contact the BREEAM Registration Dept. providing the BREEAM reference number and name of new assessor. If the new assessor is licensed in that scheme then the assessment will be moved to appear in their projects page. We are in the process of making improvements to BREEAM Projects and developing increased functionality to enable assessments to be assigned to different assessors within the company. So in future, transfer of assessments between assessors within the same organisation will be easier and quicker.

UK NC2018 Update – Bespoke UK RFO/UK NC assessments - KBCN1079

Until the UK RFO scheme is updated to align with UK NC2018, 'Bespoke' NC/RFO assessments will continue to be registered against UK RFO2014 and apply the UK RFO2014 and UK NC2014 criteria.

Validity and Expiry of an Assessment Registration - KBCN0951

With the exception of the BREEAM In-Use and BREEAM Infrastructure schemes an assessment registration remains valid from the date of registration up until 5 years after the expiry date of the scheme version (or launch date of the updated scheme version or replacement scheme). This does not mean that assessments cannot be submitted or that registrations lapse after the 5 Year deadline, however, the deadline will affect the Certificate Format and Certification Fee charged;

*Registered (DS or PCA)*	*Submitted (DS or PCA)*	*Certification Format/ Output*	*Certification fee*
Before registration expiry	Before registration expiry	Certificate	Fee structure at registration date
Before registration expiry	After registration expiry	Certificate with disclaimer	Current fee structure on submission
After registration expiry	After registration expiry	Letter of compliance	Current fee structure on submission

For design stage (DS) assessments that will be proceeding to post construction review (PCR) - in order to receive a certificate for both stages you will need to submit the Design Stage assessments by the deadline date as detailed above. The post construction review report can follow in due course and there is no deadline for submitting this, assuming that the Interim Design Stage report was submitted for QA and certification prior to the 5 year deadline for expiry date. Assessments that are registered and assessed as a single post construction assessment (PCA) will need to be submitted by the deadline date as detailed above to receive a certificate. Please be aware that the current fee structure means the current certification fees based on the revision of the fee sheet (FS036) valid on the date of submission.

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